The College of Engineering provides shared and private network storage space to faculty, staff, research groups, and student groups.  Please review the following information to learn how to connect to the COE File Server and access the resources you need.  If you are unable to connect or require additional assistance, please let us know via the Support button to the left.

***Please Note***
These instructions work for both on and off campus. To connect to the network storage from off campus, you will need to be connected to Drexel’s network via VPN. Once you are connected to the VPN network (Instructions here), follow the guides below.

Request Access or New Folder

We are currently creating folders for faculty, staff, and research groups by request. If you would like a directory created on the server, please submit a request for service (using the button to the left or by emailing helpdesk@coe.drexel.edu). Please include what the space is going to be used for, and a list of COE or Drexel user account names that should be given access.

Connecting to the COE File Server

Windows

In Windows, go to Start -> Run and type the following (or type directly into the search box on the Start Menu).  For administrative, faculty, and staff use, please use files.coe.drexel.edu.  For research groups, please use researchfiles.coe.drexel.edu.

\\files.coe.drexel.edu
\\researchfiles.coe.drexel.edu

After pressing the enter key, you will be prompted to provide credentials (if you’ve logged onto your computer using Drexel or COE credentials, you may not have to do this).  Please provide a valid set of either Drexel or COE credentials.

  • Drexel: {userid}@drexel.edu (e.g. abc123@drexel.edu)
  • COE: {username}@coe.drexel.edu (e.g. jdoe@coe.drexel.edu)

If you have both a Drexel and COE login, you may use either.  All access lists for faculty and staff include both Drexel and COE credentials.  If you are unable to connect using your credentials, please get in touch with us to make sure you’re added to the correct list.

Mac OS X

On a Mac, from Finder, go to the menu bar and select Go -> Connect To Server, and type the following.  For administrative, faculty, and staff use, please use files.coe.drexel.edu.  For research groups, please use researchfiles.coe.drexel.edu.

smb://files.coe.drexel.edu
smb://researchfiles.coe.drexel.edu

You will be prompted to provide credentials (if you’ve logged onto your computer using Drexel or COE credentials, you may not have to do this).  Please provide a valid set of either Drexel or COE credentials.

  • Drexel{userid}@drexel.edu (e.g. abc123@drexel.edu)
  • COE{username}@coe.drexel.edu (e.g. jdoe@coe.drexel.edu)

If you have both a Drexel and COE login, you may use either.  All access lists for faculty and staff include both Drexel and COE credentials.  If you are unable to connect using your credentials, please get in touch with us to make sure you’re added to the correct list.

If you are unable to connect using this method, try the following (depending on what domain your credentials are for):

smb://COE;{username}@files.coe.drexel.edu
smb://DREXEL;{username}@files.coe.drexel.ed

Linux

Because most Linux distros default to using SMBv1 when trying to mount automatically via a file manager, you’ll most likely have to drop to a terminal to properly mount a share.  If mount.cifs isn’t installed, you may have to search your package manager (apt, dnf, pacman, etc.) for cifsutils and install it.

Assuming you want to mount the folder “/data/COE Research” into /mnt/researchfiles, try

sudo mount.cifs //researchfiles.coe.drexel.edu/data/COE\ Research /mnt/researchfiles -o vers=3.0,user={abc123},dom=drexel,rw

The slash after COE is an escape character so that the space is treated as part of the argument.  The vers=3.0 in the options instructs it to use SMBv3.  If you’re adding an entry to fstab, you will need to include vers=3.0 there as well.

Finding Your Files

Depending on what you have access to, files can be found at the following locations.  Please note that any words in curly brackets, {like this}, are placeholders and must be replaced with the appropriate path.  If you do not know what to replace it with, simply leave it off entirely.  You will see all of the folders within the share that you have access to.

  • Dean’s Office / Academic Programs / Department Administrative Data
    \\files.coe.drexel.edu\administrative\{department}
  • Research Group Shared Space
    \\researchfiles.coe.drexel.edu\data\{research group}
  • Faculty / Staff Personal Folders (for backup of university-related data only)
    \\files.coe.drexel.edu\faculty\{username}
    \\files.coe.drexel.edu\staff\{username}
  • Student Organizations & Senior Design Teams
    \\files.coe.drexel.edu\student groups\{student org name}
  • COE Photo Share
    \\files.coe.drexel.edu\photos
  • COE Software
    \\files.coe.drexel.edu\software

Storage Quotas

  • Research Groups: 10TB
  • Student Groups: 10TB
  • Faculty / Staff: 1TB

Research groups may request additional storage space, which will be provided if available on a case-by-case basis.  For research groups with needs that vastly exceed the available quota, please contact a member of the COE Tech Staff to discuss additional options.

Mapping Drives

Mapping a drive in windows is very similar across different versions of windows.

To begin, open up “My Computer” so that you can see your drives.

map

When presented with the next screen, choose a drive letter (any that are available from the drop-down list), and then put the server name in the Folder location.

Click  “Finish” and you should now have a new drive in “My Computer”.

Server Technical Details

Our file storage solution consists of two Dell PowerVault MD3640 storage arrays connected via 12GB/s SAS to a PowerEdge R730 front end.  One of the storage arrays functions as the file server repository, while the other is dedicated to backups.  Both are configured as RAID10 arrays, with 203TB usable for files and 210TB available for backups (the difference being that the file storage array has two SSD cache drives instead of 2 8TB storage drives).

Files.COE.Drexel.edu and ResearchFiles.COE.Drexel.edu are both virtual machines, and all of the storage volumes are separate virtual hard drives.  All storage volumes are NTFS-formatted with deduplication enabled.  Currently, deduplication is showing space savings of an average of 50%.  Because each research folder is a separate volume, research groups will enjoy the full benefits of the dedup savings for their data (e.g. two research groups that were practically at their 10TB limit dedup’d down to 3.5TB and 4TB of data, creating 7.5TB and 6TB of free space, respectively).  If you copy a large amount of data up to your folder, and later notice that the free space has gone back up, that’s the result of the new data being deduplicated.

With respect to backups, the administrative share on Files.COE is set to capture two recovery points per day, at 1pm and 6pm.  The rest of the volumes on Files.COE and on ResearchFiles.COE are set to capture one recovery point per day, at varying times between 10pm and 5am.  We are using Microsoft’s Data Protection Manager 2016 to perform these backups.